《英语应用文写作》-应用文格式及范.ppt

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1、管道局2012年海外人员英语培训,Pipeline Bureau CNPC,English Training,Niger Project,英语应用文写作,Pipeline Bureau CNPC,English Training,Applied Writing,主讲：冯洪彦,Niger Project,English Training,1.英语书信(Letters)2.英语便条(Notes&Messages)3.英语通知(Notices&Announcement)4.英语请帖(Invitations)5.英语借条与收据(IOY&Receipt)6.英语电子邮件、电传、传真(E-mail,Tel

2、ex,Fax)7.英语备忘录、简章、产品说明(Memos&Brochures&directions)8.英语报告(Reports)9.英语证书(Certificates&Diplomas)10.英语名片、贺卡(Cards)11.英语发言稿、演讲稿(Speeches)12.英语履历表(Resume&C.V.)13英语旅游指南(A Guide to Travel)14.英语的协议与合同(Agreement&Contract)15.摘要、参考文献、关键词的英文书写(Abstract,Bibliography,&Key words),Pipeline Bureau CNPC,英语应用文,Niger P

3、roject,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,英语书信,1.英语书信的五大要素2.英语书信的格式3.感谢信及使用的语言4.道歉信及使用的语言5.祝贺信及使用的语言6.抱怨信、投诉信及使用的语言7.求职信及使用的语言8.慰 问、吊 唁 信及使用的语言9.建议、询问、请求信及使用的语言10.推荐信及使用的语言,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,英语书信的五要素,信

4、头：写信人的地址和写信日期。商务：公司名,信内地址：收信人的姓名、职务和地址-多商务书信,称呼：Dear,书信正文,引言写信目的结束语,结尾客套语和书名,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,英语书信的附加要素,主题-多用于商务书信,附言-在正文后头，附上需要补充的事项,函内附件-在正文后头，附上需要补充的事项,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,英语书信各要素具体说

5、明,写信人地址和写信日期，常写在信纸的右上角。地址和日期都由小到大写。例如：“中国上海市光明路123号，邮政编码为200103”写成：123 Guangming Lu Shanghai 200103 China注意：邮政编码或区号跟在直辖市、省会或洲名的后面，国家名的前面例如：2012年4月21日写成：April 21,2012 或 the twenty-first of April,2012注意：写日期时月份名称可以写全称或用缩写字，但“May,June,July”三个月份不能缩写，September是前四个字母缩写，其他月份都前三个字母缩写。如：Jan.(January),Feb.(Feb

6、ruary),Mar.(March),Apr.(April)May,June,July,Aug.(August),Sept.(September),Oct.(October),Nov.(November),Dec.(December).,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,英语书信各要素具体说明,信内地址是收信的姓名和地址。通常在日期下留两行靠左侧开始写。信内地址的写法与写信人的地址写法一样。收信人姓名前应冠以“Mr.,Mrs.,Miss,Messers,Mes.Doc.”等敬称

7、或头衔，如是商务书信，经常在信内地址的下面，或者与称呼同一行的右边写上“Attention of Mr.J.R.Brown”（请布朗先生过目），其目的是为了特别指定阅读人。,称呼的写法：与熟人交往用“”或 直呼其名，或 加称谓，如：Dear Aunty。商业书信中最常用的称呼为“Gentlemen-AE”和“Dear Sirs-BrE”,正文,引言：其功能是用来提及写信的相关信息。常用的句式：I was very happy to have received your letter dated March 12,或 Please forgive me for not writing to yo

8、u for such a long time.,写信目的：开门见山，简单明了，言简意赅。,结束语：一般用来表达希望、愿望和要求，如：I look forward to your early reply.,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,英语书信各要素具体说明,结尾客套语：相当汉语书信的”此致，敬礼“。其写在正文最后一行的下一行或隔一行。商务书信要求礼貌程度较高，其客套用语与私人书信略有不同。,私人书信客套语,商务书信客套语,Love,Yours,As ever,Fondly,

9、SincerelyAffectionately,With love,Yours with love,Best wishes,With best wishes,Yours truly,Sincerely yours,Yours Sincerely,As always,Gratefully yours.,Sincerely yours,Sincerely,Cordially yours,Yours sincerely,Yours truly,Yours cordially,Very truly yours,Respectfully yours,English Training,Pipeline B

10、ureau CNPC,Niger Project,英语应用文写作,Applied Writing,英语书信各要素具体说明,署名：是写信人或代表商务机构的书信执笔人在书信上签上个人名字或公司名称。私人与商务书信的签名也略有不同,私人书信的签名：通常在打印签名后在补上手写体签名。如：Li HongLi Hong,商务书信的签名，经常占三行或四行。第一行用作机构的名称，全部大写字母；第二行用于签名，多用钢笔手写体；第三行是印刷字体签名；第四行用于打印签名人的头衔-President,Director,Manager,etc.或所属部门。如：A.B.C.COMPANYE.N.MagayEdward N

11、.MegayManager,Sales Department,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,英语书信各要素具体说明,主题：只商务书信有主题这一要素，通常在正文的上方，称呼的下方；也可介于信内地址和称呼之间，以”Subject“或者”Re“开头引出主题内容，如：Gentlemen,Re:Shipment of Silk,附言：在正文后头，如需要补充事项，可以附言，冠以”P.S.“（Postscript的缩写形式），引出附言内容。如：P.S.:I have just recei

12、ved your letter of April 10,for which I write you later after full investigation.,附件：随信附寄物件时，可写上“Enclosure”或者“Encl”。如果是两件以上物件，要冠以“Encls”引出物件，要标明物件数量和名称。如：Encls:2(a photo&a copy of Resume)Encl:Check,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,英语书信格式,缩进式-Indented Style,

13、信头(Heading)日期信内地址(Inside Address)称呼(Saturation)主题(Re)正文(Body)结束客套语 签名附件(Encl)再启(PS),信头日期(Date)信内地址称呼主题 正文 结束客套语(Complimentary Close)签名(Signature)附件再启,齐头式-Blocked Style,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,感谢信,写作须知（Tips on Note-writing）,感谢信不宜过长，但必须及时而有诚意。程序如下：对对

14、方给予的款待、礼物或帮助等表示由衷的感谢。用简洁的语言赞赏对方提供的帮助所起到的作用，或所收到的礼品的可爱及其用途。再次表示衷心的感谢，希望有朝一日能够回报。,A thank-you letter is not necessarily long,but it should prompt and heartfelt.Writing procedures as follow:Expressions of heartfelt thanks for having been received with hospitality,been given nice presents,or been offere

15、d timely help,etc.Brief but sincere description of the function,contribution and encouragement,etc,these help/gifts may have resulted in.Statements of your gratitude again and your wish of returning the help,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,感谢信,写作模板(A Model

16、 for Writing a Thank-you Letter),示例一：Date:_Dear_,I am writing to extend my sincere gratitude for _(感谢的原因).If it had not been for your assistance in _(对方给你的具体帮助),I fear that I would have been_(没有对方帮助时的后果).Every one agrees that it was you who_(给出细节).Again,I would like to express my warm thanks to you!

17、Please accept my gratitude.Yours sincerely,Li Ming,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,感谢信,写作模板(A Model for Writing a Thank-you Letter),示例二：Date:_Dear _,I am now writing these few lines to express my sincere thanks for _(感谢事由)。Id like you to know how much your

18、 deeds meant to me.You have a positive genius for_(对收信人某一方面的赞美).I not only enjoyed _,but also_.I shall ever remember _as one of the most _in my life.I hope to have the opportunity of reciprocating.I will feel very honored and pleased if you_(表达自己回报的心愿)。I am looking forward to seeing you next time!I

19、repeat my thanks again for your_.Please give my kind regards to your_.Yours sincerely,Li Ming,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,感谢信,范文样例(Samples of thank-you Letters),样例-1 April 12,2012Dear Mrs.Long,I am writing to extend my sincere gratitude for your help.I

20、f it had not been for your assistance in the entrance examination.I fear that I would never have achieved such a success.Every one agrees that it was you who offered me a kind encouragement and a patient aid.Again,I would like to express my warm thanks to you!Please accept my gratitude.Yours sincere

21、ly,Li Ming,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,感谢信,范文样例(Samples of thank-you Letters),样例-2 April 12,2012 Dear Mr.Song,I am now writing these few lines to express my sincere thanks for your inviting me and some of colleague to dine with you last night。Id like y

22、ou to know how much your deeds meant to me.You have a positive genius for cooking I not only enjoyed your academic achievements,but also your kind hospitality.I shall ever remember it as one of the most enjoyable dinners in my life.I hope to have the opportunity of reciprocating.I will feel very hon

23、ored and pleased if you would give me an occasion to repay。I am looking forward to seeing you next time!I repeat my thanks again for your kindness.Please give my kind regards to your warm hospitality.Yours sincerely,Li Ming,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,

24、感谢信,词汇再现（Commonly Used Words on Letters of Thanks）,appreciate v.pri:ieit欣赏,赏识,感谢,感激,体会,领会,察知,体谅 appreciation v,pri:iein sincere a.sinsi衷心的,真诚的,真心实意的,忠实的,诚实的,正直的 sincerely ad.sinsili sincerity n.sinseriti hospitable a,hspitbl好客的,招待周到的(气候、环境等)宜人的;适宜的 hospitably ad.hspitbli hospitality n.,hspitliti hos

25、pitalize v.hspitlaiz reciprocate v.risiprkeit交换;报答;互给,(使机器等)往复运动 profound a.prfaund深刻的;深切的,深奥的 grateful a.greitfl感谢的,感激的,令人愉快的;可喜的 obliged a.blaidd感激的 express v.ikspres表达,陈述;表示 gratitude n.grtitju:d感激之情,感恩,感谢,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,感谢信,词汇再现（Common

26、ly Used Words on Letters of Thanks）,encouragement n.inkridmnt鼓励;奖励;促进,鼓励的话(或行为);刺激 satisfactory a.,stisfktri令人满意的;符合要求的;良好的 honored a.nd荣幸的enjoy v indi欣赏;享受;喜爱,享有,使过得快活;enjoyable a.indibl快乐的;有乐趣的 enjoyment n.indimnt乐趣,享受 pleasure n.ple愉快,高兴;满足,消遣;放荡 support n.麻烦,打扰 recommendation n.,rekmendein推荐,劝告,

27、建议,优点,长处 generous a.denrs慷慨的,大方的,宽厚的,丰盛的,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,感谢信,句型再现（Commonly Used Sentences on Letters of Thanks）,Thank you very much forMany thanks for yourPlease accept my sincere appreciation forI am truly grateful to you for.It was good(t

28、houghtful)of you 承蒙好意（关心）.You were so kind to sendThank you again for your wonderful hospitality(盛情款待)and I am looking forward to seeing you soon.I hope I can reciprocate(回报)your kindness when you come to Words cannot express how grateful/honored/touched I feel at the moment.Im much obliged to you f

29、or your hospitality/kindness/advice/reminding/invitation,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,感谢信,句型再现（Commonly Used Sentences on Letters of Thanks）,Thanks a million(or Thanks ever so much)Oceans of thanks（感谢之至）I cannot tell you how much your letter delighted(愉

30、快)(relieved,amused,enchanted轻松)me.Please accept my sincere appreciation for请接受我对衷心感谢。I sincerely appreciateI am very sincerely grateful to you forI wish to express my profound appreciation for 我对深表感谢。Many thanks for your generous cooperation.谢谢贵方的真诚合作。,English Training,Pipeline Bureau CNPC,Niger Pro

31、ject,英语应用文写作,Applied Writing,感谢信,套写训练（Writing Practice For Imitation),Directions:Write a letter to Mrs.Benton,giving your heartfelt thanks to her for arranging a 4-day trip to Lancaster,England.,The Chinese version is for your reference:亲爱的班顿太太：非常感谢您为我们安排的在兰卡斯特这四天的好时光。我们中的每个人都过得那样快乐。在我的记忆中这次旅行是最美妙的享

32、受！从这座大学城我还了解许多英国的历史和文化。非常感谢您和班顿博士对我的这次邀请，我深深滴感激你们的热情和好客。你们的，陈红,Dear Mrs.Benton,Thank you very much for those four wonderful days at Lancaster.Every moment was a delight;I cant remember ever having enjoyed myself so thoroughly anywhere!Ive also learned a lot about English history and culture in this

33、beautiful university city.It was good of you and Dr.Benton to invite me,and deeply appreciate your enthusiasm and hospitality.Sincerely yours,Chen Hong,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,感谢信,编写训练（Writing Practice For Edition),Directions:Imagine you are John G

34、ranby.Write a thank-you letter to your friend Mr.Martin according to the following information.,写信人：格兰约翰收信人：马丁先生写信日期：2011年12月5日感谢理由：送花给生病的母亲，希望早日康复出院；我和母亲表示再次感谢。,Dec.5,2010Dear Mr.Martin:I want to thank you for the beautiful roses you sent to my mother.She was very happy and pleased when she saw the

35、y were from you.Im glad to say she is recovering,and I hope she will soon be able to leave the hospital.We both send you our warmest thanks for the flowers and your very kind wishes.Sincerely,John Granby,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,English Training,Pip

36、eline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,English Training,Pipeline Bureau CNPC,Niger Project,英语应用文写作,Applied Writing,English Training

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