英文Memo备忘录写作指南及范例.ppt

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1、Memo,Memo,Definition:也称公务便条，公司、团体内部各部门之间最普通的书面交流方式。Format:由标题和正文两部分组成。标题：收文人、发文人、发文日期、主题Note:备忘录的开头和正文之间一般要用线条隔开，或空两格。正文部分通常不需称呼、Sincerely yours等结束语，说明具体内容即可。文字要求明白易懂，不必太正式，但也不能过于口语化。正文之后无需写祝福语。,How to write a Memo,Memo To:From:full name+positionDate:Subject:名词结构,Key to the exercise,Id like to remin

2、d youTo deal with/handle the increasing daily mails from and to overseas companies and enterprises.Solve it ASAP,请以教务处的名义给学院全体师生发一份内部通知时间：主题：五一劳动节放假安排正文：为了庆祝五一国际劳动节，我院将于到5.1放假三天。和的课调至和补上。,Example1:2006年6月B级实考题:,假如你是销售部经理John Green,请以John Green的名义按照下面的格式和内容给本公司其他各部门经理写一个内部通知主题：讨论2006年度第三季度销售计划。通告时间：2

3、006年6月16日 Memo To:Managers of all the departmentsFrom:John Green(The Sales Manager)Date:June 16th,2006Subject:Discussion on the sales plan of the 3rd quarter in 2006,内容：本部门已制定2006年第三季度的销售计划。将于2006年6月19日下午1：00在本公司会议室开会，讨论这一计划。并希望各部门经理前来参加。如不能到会，请提前告知本部门秘书。Our department has made the sales plan of the

4、 3rd quarter in 2006.To discuss the plan,a meeting will be held in the Conference Room of our corporation at 1:00 p.m on June 19th,2006.,内容：本部门已制定2006年第三季度的销售计划。将于2006年6月19日下午1：00在本公司会议室开会，讨论这一计划。并希望各部门经理前来参加。如不能到会，请提前告知本部门秘书。It is hoped that managers of all the departments will come to the meeting.

5、If anyone cannot attend it,please notify the secretary of the Sales Department in advance.,Example 2:,假设你是建设银行办公室主任Henry,请你给银行全体员工写一则备忘录，时间是2011年4月20，通知银行办公时间的调整情况：从五月一日起，银行本部上午上班时间不变，下午改为2：00到6：00。各储蓄所营业时间仍然为8：00到5：00。望各自遵照执行，如有新的情况，及时与办公室联系。After May 1,the office hours the bank will be adjusted as

6、 follows.At bank headquarters,in the morning,office hour remain the same.In the afternoon,office hours are from 2:00 to 6:00.The business hours of every savings office remain the same,that is,from 8:00 a.m.to 5:00 p.m.All clerks are expected to observe the new time table.If any questions occur,pleas

7、e consult the Administrative Office.,Example 2:,MemoTo:All clerksFrom:Henry(Director of Administrative Office,Bank of Construction)Date:April 20,2011Subject:Office Hour Adjustment,比较：How to write a Note,Format:To:Time:Message:From:,Example:,按电话留言的格式和要求，以秘书Helena的名义，给Mr.White写一封电话留言，内容包括：来电人：Honeywel

8、l公司的Mr.Johnson来电时间：2011年1月18日上午10时事由：明天要出差去北京，因此原定于后天上午的约会只能取消，等出差回来后再约见面时间。To:Mr.WhiteTime:10 a.m.,January 18,2011Message：Mr.Johnson of Honeywell will leave for Beijing on business tomorrow.He has to cancel his appointment with you on the morning of January 18.he will contact you for another appoin

9、tment when he is backFrom:Helena(secretary),Section D Applied Writing,MemoTo:Mary FosterFrom:John Smith Date:September 20,2005Subject:computer Id like to remind you that our office is in need of a new computer to handle the ever-increasing mails from overseas firms and enterprises.I hope that you will pay attention to this problem and solve it as soon as possible.,Thank you!,