Unit-Four---Office-Automation-计算机专业英语ppt课件.ppt

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1、Unit Four Office AutomationLearning ObjectivesIn this unit you should get familiar with:,the concept of office automationthe components of office automationthe main functions of each componentthe advantages of office automation,I.Warm-upTick()the words or phrases that are associated with this unit.s

2、canners firewall modem photocopiers laser fax machine computer game microprocessor chat room online service operating system e-mail work environment2.Look at the following pictures and label them with the words given below.fax machine scanners photocopier digital camera modem headphone,Picture 1._ P

3、icture 2._ Picture 3._,Picture 4._ Picture 5._ Picture 6._,II.Part AA New Office,Take advantage of technical advancements through networking and office automation to benefit your business,increase productivity,and make the most efficient use of your money.Now more and more people are interested in t

4、he same goal:using microcomputers to solve problems.It is changing substantially the way people work in an office,Todays organizations have a variety of office automation hardware and software components at their disposal.The list includes the telephone and computer systems,fax machines,photocopiers

5、,scanners,electronic document management system(EDMS),etc.,New Words&Expressionspixel n.像素 pitch n.定调replicator n 复制器thermal ad.热的,热量的duplexing n.转接collating n.核对,整理staple v.把.分类,把.分级 cropping n.图片裁切,(照片)裁切选取画面analog n.类似物,相似体 interface n.计界面，接口 simultaneous adj.同时发生的 surge n.汹涌,澎湃 suppressor n.干扰抑制

6、器antiviral adj.抗病毒的,Exercises:1.Answer the following questions briefly according to the text.Why do more and more people like to use computers in Office?.Can you name some of the most useful components of an office automation system?.How many kinds of fax machines are there and what are they?.What f

7、eatures should you take into account when you buy a photocopier?.Briefly describe the function of EDMS.,2.Fill in the table below by giving the corresponding Chinese or English equivalents.,3.Read the text again and fill in the blanks with the information you have got in the text.There are many diff

8、erent tools in including telephone,PC,_,_,_,and some software.At the minimum,a computer in an office system should have a 40 GB,a 3.5”,and a,or a backward compatible.Three kinds of fax machines are:,ink jet or.The thermal fax prints on,while ink jet and fax machine print on.is the most expensive but

9、 with the best.Some of office automation are,monitor,keyboard,mouse,etc.EDMS may consist of many different formats,such as,and digitized presentations.,4.Choose the best one from the items given below to complete the following passage.Theres a new form of music（1）.Its the latest development in digit

10、al audio technology.MP4 is a new way of compressing large（2）into much smaller size.With this new（3）you can（4）songs from the Internet.Many（5）have MP4 music you can download for free.An MP4 player is actually a computer that plays MP4 audio files and its sound is as good as a CD.An MP4 player can hold

11、 several CDs,so youll have less to carry around!1:A.digital camera B.computer C.MP4 D.recorder2:A.audio files B.text files C.graphics D.books3:A.book B.scanner C.technology D.idea4:A.sing B.write C.compose D.download5:A.schools B.web sites C.people D.companies,5.The following is a humorous conversat

12、ion between a customer and a tech support.Fill in the blanks with the help of the Chinese given in the brackets.Tech support:Ridge Hall computer assistant,may I help you?Customer:Yes,well,_（我的WordPerfect有问题了）.I was just typing along,and all of a sudden the words disappeared.Tech support:Hmm.So what

13、does your screen look like now?Customer:Its blank;_(我打字时屏幕什么也不显示).Tech support:Never mind._(你能移动屏幕上的光标吗)?Customer:There isnt any cursor.I told you it wont accept anything I type.Tech support:_(你的显示器上是否有电源指示)?Customer:Whats a monitor?Tech support:Its the thing with the screen on it that looks like a

14、TV.Well,then look at the back of the monitor and find where the power cord goes into it.Follow the cord to the plug,and tell me if its plugged into the wall.Customer:Yes,it is.Tech support:When you were behind the monitor,did you notice that there were two cables plugged into the back of it,not just

15、 one?Follow it for me,and tell me _(是否在计算机后面插牢固了).,Customer:I cant reach.Tech support:Uh huh.Well,can you see if it is?Customer:No.I cant.Because its dark.Theres a power outage.Tech support:A power.A power outage?Aha!Okay,weve got it licked now.Do you still have the boxes and manuals and packing stu

16、ff your computer came in?Customer:Well,yes,I keep them in the closet.Tech support:Good!Go and get them,and _(拔下插销,打包成你买时的样子).Then take it back to the store you bought it from.Customer:Really?Is it that bad?Tech support:Yes,Im afraid it is.Customer:Well,all right then,I suppose.What do I tell them?Te

17、ch support:Tell them youre too stupid to own a computer.,Part BOffice Automation,What do we mean by office automation?Office automation is all about using the computer to:Make your work less tedious.Trim hours off your workload.Reduce repetitive keyboard strokes or mouse-clicks.Make data entry easie

18、r with fewer tabs or mouse movements.,Take any job you do longhand and make the computer do it for you.,Office automation does not always mean punching a button and doing everything from start to finish.Sometimes the job still requires some manual steps throughout the work process.Of course,addition

19、al automation can be added to the work process as the process is understood more clearly.Programming too much into the work process in the first round of automation can sometimes make the whole system inflexible and stop new ideas from coming to the surface.For this reason,automation sometimes occur

20、s in stages as new understanding of the work process comes to light.Office automation may also be limited by the level of programs available to the user.Or,perhaps they are limiting the automation to a level of programs that they are familiar with.Some prefer Excel instead of Access because of their

21、 familiarity and because they are afraid that if the Access database breaks,they will not be able to fix it themselves.This is perfectly understandable and should be respected from the standpoint of the programmer.Office automation does not always mean programming a new tool.Sometimes a better under

22、standing of the existing tools is all that is needed.A wise selection of the tools that are available may be all that is necessary.,New Words&Expressions:trim vt.整理,修整,装饰 workload n.工作量 stroke n.击,敲,(绘画等)一笔,打击 longhand n.普通写法punch vt.用拳猛击 come to the surface 显露出来come to light 显露,为众人所共知,Exercises:1.M

23、ark the following statements with T(true)or F(false)according to the text.,Office automation means that computers can work automatically without peoples help.If you are not familiar with the programs,you cannot use office automation.Some people prefer Excel instead of Access because they do not know

24、 much about Access,so if theres anything wrong they will not be able to fix it themselves.Sometimes the job still requires some manual steps through the work process of office automation.Office Automation always means programming a new tool.,2.Complete the following sentences by translating the Chin

25、ese in the brackets.1)Office automation does not always mean _(按一下按钮就可以把一切从头做到尾).2)Programming too much into the work process in the first round of automation can sometimes _(使整个系统不够灵活)and stop new ideas from coming to the surface.3)Office automation may also be limited by _(用户使用程序的水平).4)Some prefer

26、 Excel instead of Access because of their familiarity and because they are afraid that if _(损坏了Access数据库),they will not be able to fix it themselves.5)_(对可利用的工具做出明智的选择)may be all that is necessary.,III.Further ReadingOffice 2007,III.Further ReadingOffice 2007,Simplicity is the main characteristic of

27、 Office 2007.According to Microsoft,the goal is to make it easier for users“to find and use the full range of features the applications of Office 2007 provide”.From Ribbons that offer clearly labeled buttons to thumbnail previews of most graphic features,the applications bear only a slight resemblan

28、ce to their former selves.Ribbon,a tabbed,horizontal bar divided into groups of icons and buttons organized by task,will take the place of menus and toolbars of previous versions in Word,Excel,PowerPoint,Access and most areas of Outlook.The Home Ribbon in Word contains groups related to the Clipboar

29、d,Fonts,Paragraph,Styles,plus Editing,as illustrate bellow.,The Home Ribbon covers about 90%of everything youll need for simple text editingthe remaining features are dispersed throughout the interface:spell check is on the Review tab,while headers and footers have been moved to the Insert tab.The c

30、ore formatting features appear on yet another pop-up menu when you select text.If you want to add a little more spice to a document,the Insert Ribbon has groups for creating and inserting tables,images,links and special texts.Other Ribbons are provided for controlling page layouts,performing reviews

31、,and defining the current view.Excels Ribbons are similar:home,insert,page layout,formulas,data,review,and view.At the bottom of some groups is a tiny arrow button that,when clicked,opens a familiar dialog box.Most dialog boxes are unchanged，still dull gray.These standard Ribbons are supplemented wi

32、th contextual ribbons that appear when youre working with a particular objecta table in an Excel chart,a diagram in PowerPointthen disappear when you click away from that object.Ribbons can be hidden(Ctrl+F1 is the secret toggle),giving you more document workspace.Right-clicking on the QAT(Quick Acc

33、ess Toolbar),or from several other dialog boxes,lets you add buttons,such as the spell check,that are missing from the Home Ribbon.Keyboard shortcut enthusiasts can press the Alt key to see small boxes that represent the available shortcuts for the current Ribbon plus all buttons on the QAT.With no

34、menu,and depending on what youre doing,it can take a greater number of mouse clicks or keyboard tapping to perform simple tasks.,Further Discussion:,Compared with Office 98,what advantages does the Office 2007 have?What is included in the Home Ribbon and how do you hide Ribbons if you want more work

35、 space?,3.Fill in each blank with a suitable term according to its official definition.Then translate them into Chinese.1)_,the smallest element of a display surface that can be independently assigned color or intensity.2)_,in typing,the horizontal spacing of characters.3)_,a device that examines a

36、spatial pattern one part after another,and generates analog or digital signals corresponding to the pattern.4)_,pertaining to data that consists of means of continuously variable physical quantities.5)_,a sudden and possible increase in line voltage.6)_,a file that is transferred together with an el

37、ectronic mail message.7)_,to transfer data from the computer memory to some ancillary online device,such as a PROM programmer or cassette recorder.,I.Warm-up1.略。2.Picture 1 fax machine Picture 2 photocopier Picture 3 scanners Picture 4 modem Picture 5 digital camera Picture 6 headphone,Unit Four Off

38、ice Automation,II.Part A 1.1.Answer the following questions briefly according to the text.People want to take advantage of technical advancements through networking and office automation to benefit their business,increase productivity,and make the most efficient use of their money.It includes the te

39、lephone and computer systems,fax machines,photocopiers,scanners,electronic document management system(EDMS),etc.There are three kinds of fax machines:thermal,ink jet or laser.The features that should be taken into consideration include automatic document feeder,duplexing,collating,stapling,and cropp

40、ing options.Electronic document management system(EDMS)allows rapid simultaneous access by several users to documents within the company.It processes or manages files of different formats,such as texts,spreadsheets,graphics,and digitized presentations.,2.,3.office automation,fax machines,photocopier

41、s,scanners.hard drive,floppy drive,CD-ROM drive,DVD drive.thermal,laser,waxy paper,laser,ordinary paper,The laser fax machine,quality and speed.peripheral devices,printer.text,spreadsheets,graphics.4.1)C 2)A 3)C 4)D 5)B,5.1)Im having trouble with WordPerfect 2)There is nothing displayed on the scree

42、n when I type 3)Can you move your cursor around the screen 4)Does your monitor have a power indicator 5)if its plugged securely into the back of your computer 6)unplug your system and pack it up just like it was when you got it.,Part B 1.Mark the following statements with T(true)or F(false)according

43、 to the text.F F T T F 2.Complete the following sentences by translating the parts given in Chinese.1)punching a button and doing everything from start to finish2)make the whole system inflexible3)the level of programs available to the user4)the Access database breaks5)A wise selection of the tools

44、that are available,III.Further reading1.The Office 2007 is much simpler,more convenient,and offers more work-space.2.The Home Ribbon in Word contains groups related to the Clipboard,Fonts,Paragraph,Styles,plus Editing.Ctrl+F1 is the secret toggle to hide Ribbons.,3.1)pixel 像素，可独立赋予颜色和亮度的显示表面的最小元素。2)

45、pitch 字符间距，打字字符在水平方向上的间距。3)scanner 扫描仪，一种设备，它逐段检测一个空间模式，产生与此 模式相应的模拟或数字信号。4)analog 模拟，以连续变化的物理量表示的数据。5)power surge 电涌，线路电压突然增大。6)attachment 附属文件，与电子邮件报文一起传输的文件。7)download 下载，将数据从计算机内存传送到外部设备，如PROM编程器或盒式记录器。,Translation,第四单元 办公自动化Part A 今日的办公室利用先进的技术通过网络和办公自动化来促进你的事业，提高生产效率，充分发挥资金的作用。如今，越来越多的人热衷于一个共同

46、的目标：用微型计算机来解决问题。办公室职员的工作方式正在发生重大的变化。如今的机构已经配置了各种各样的办公室自动化硬件和软件，包括电话及计算机系统、传真机，复印机，扫描仪，电子文档管理系统等。个人计算机 一般来说，你的办公计算机最低要有这些功能。微处理器最小速度应为500MHz，如果要处理更复杂的事情，你则须考虑1GHz的处理器。最小128MB内存(RAM)足够你用来装载操作系统、应用程序和数据。一个办公室系统的辅助存储设备最低应为40GB硬驱、3.5英寸的软驱、光驱和一个向下兼容（可读光盘）的驱动器。显卡决定图像显示在屏幕上的分辩率、颜色和刷新速度。像素间距和8 显存就足够了。如果你有时把笔

47、记本电脑当作台式计算机来使用的话，那么你必须有一个连接工作站。端口复用器是另一种你使用笔记本电脑必须具备的。你可以把它插在笔记本电脑后面，用于连接打印机、显示器、键盘、鼠标或其他外部设备。传真机传真机有热敏式、喷墨式或激光式三种。热敏式传真机最便宜，但你要备有蜡纸。喷墨和激光式的传真机可以在普通纸上打印。激光式传真机最贵，但它的质量和速度最好。如果传真纸用完了的话,512KB内存的传真机足以保存接收页的传真信息。,复印机选择复印机，你应考虑以下的指标：自动文档进纸、双面印、整理排序、装订和剪切功能。噪音小而又质量高的数字复印机与模拟复印机相比很少卡纸或需要维护。扫描仪分辩率、颜色位深、接口连接

48、类型、原件最大尺寸、自动进纸器和软件是你购买扫描仪时要注意的要点。对于图形和图像扫描推荐的最低分辩率为600600dpi。数码相机如果在普通尺寸的计算机显示器上显示图像，低分辩率（最小为640480）也够用。电子文档管理系统电子文档管理系统(EDMS)允许公司内几个用户同时快速存取文档。电子文档管理系统可以由多种不同格式组成，如文本、电子表格、图形和电子演示文稿等。干扰抑制器不间断电源保护你的计算机、调制解调器、传真机和其他办公设备不受电源浪涌干扰。抗病毒软件抗病毒软件是使办公室免受病毒干扰的必要产品。它可以在文件下载的同时扫描文件及电子邮件的附件。,II.Part B 办公自动化Office

49、 Automation意味什么?办公自动化是关于所有使用计算机来:使您的工作不繁琐。缩减您的工作量。减少反复击键或点击标鼠。更少地使用制表符或鼠标活动使数据输入容易。接受任何手写的工作，然后让计算机为您做。办公自动化并不总意味按下按钮和将一切从头做到尾。工作过程中常常仍然需要一些手工步骤。当然,当对工作过程有了更加清楚地了解时，另外的自动化可能添加进来。在最初自动化时，编程太多可能会使整个系统不灵活或有时会阻止想法的产生。因此,自动化常常出现在对工作过程有所理解的阶段。办公自动化也受用户可获得的程序级别的限制。或者,他们可能把自动化限定在他们所熟悉的程序级别上。一些人喜欢用Excel而不用Access是由于他们熟悉Excel,也因为他们害怕如果Access数据库损坏。他们自己不会维修。这点从程序员的立场上看是完全可以理解的,也应该受到尊重。办公自动化并不总意味编程一套新工具。有时需要的是对现有的工具的更好的理解。所需做的也许只是对可利用的工具作出明智的选择。找有经验的办公自动化顾问，有助于让你使用你已经有的工具，下面的扩展阅读将说明自动化工作过程的其中一种方法。,Back to Top,