文秘英语 unit 3 Filing.ppt

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1、Unit 3,Filing,Contents:,Part 1 DialoguesPart 2 Text A FilingPart 3 Text B How to Set Up a Filing SystemPart 4 Extended Reading参考译文：Text A 文件归档 Text B 如何建立存档系统,Part 1 Dialogues:,Sample Dialogue 1Sample Dialogue 2Useful ExpressionsSituational Dialogues,Sample Dialogue 1&2:,Situation:Susan,the secretar

2、y,enters the managers office and talks with the manager,Mr.Black.Situation:Cathy,the secretary,is talking with Mr.Smith.,Useful Expressions:,1.Did you send for me,Mr.Black?2.Do you know how to file things according to the Filing Instructions,Miss Li?3.Ive come up with some points.4.Put together file

3、s which belong together.,1.布莱克先生，您找我吗？2.李小姐，你知道如何按照“归档指南”进行归档吗？3.我已经想出几个要点了。4.把同类文件归于一处。,Useful Expressions:,5.Remove paper clips and pins before putting the documents into files.6.We arrange the files in alphabetical order by name7.Where is your head office located?8.Always bear safety in mind.,5.文

4、档放入文件夹之前要把曲别针和大头针除去。6.我们按照名称的字母顺序排列文件。7.贵公司总部设在哪里？8.时刻牢记安全第一。,Useful Expressions:,9.What is your companys main strength?10.Our companys main strength lies in the high quality products and the team of dedicated and experienced technical personnel.,9.贵公司的主要优势是什麽？10.我公司的主要优势在于卓越得产品质量和拥有一支热诚执著、经验丰富的技术人员

5、队伍。,Situational Dialogues:,Situation 1:Helen,the secretary of a big company,is telling Mr.Johnson,a new customer,something about her company.Situation 2:Jane,a new secretary,is talking with Sarah,who is leaving the company,about the principles of filing documents.,Part 2 Text A:,Text A:Filing New Wo

6、rdsPhrases and ExpressionsNotesExercises,Notes:,1 Filing means keeping documents in a safe place and being able to find them easily and quickly.本句中，mean意为“意指”、“意谓”，作此义解时，后接动词的-ing分词形式作其宾语，句中keeping和being同为mean的宾语。但当mean作“意欲”、“打算”解时，则后接不定式作宾语。请看下例：,Notes:,Ive been meaning to ask you if you want to co

7、me for a meal next week.我一直想问你下个星期是否能来吃顿饭。2 Moreover,documents that are cared for will not easily tear,get lost or dirty.本句中，tear意为“被撕破”，即用主动形式表示被动含义，其他作,Notes:,此用法的还有sell,wash,wear,blame等，请看下例：The book sells well.这本书很畅销。Silk doesnt wash well.丝绸不好洗。I was to blame for the accident.这起事故应该怪我。,Notes:,3

8、However,if a filing system is not properly codified,people might never locate or recover the papers they are searching and consequently,and inefficient system is frustrating to everyone concerned.本句中，concerned意为“有关的”、“相关的”，作此义解时，应置于所修饰的名词之后，如置于名词之前，则意为“担心的”、“忧虑的”。,Notes:,这种前置与后置意义有别的形容词还有involved,re

9、sponsible等。请看下例：the problem involved 所涉及的问题，有关问题 an involved problem 一个复杂的问题 The man responsible should be their manager.负责任的应是他们的经理。,Notes:,He is a responsible man.他是一个可以信赖的人。4 Each file will be clearly titled;if handwritten,in block letters;if typed,in jet-black capitals.本句中，title为名词转化而来的动词，意为“给加标

10、题”，本文中，file,house,date stamp均是这种名词用作动词的用法。另外，,Notes:,本句中很多不言自明的成分被省略掉了，正常的句子应为：Each file will be clearly titled.If it is handwritten,it should be written in block letters.If it is typed,it should be typed in jet-black capitals.,Part 3 Text B:,Text B:How to Set Up a Filing SystemNew WordsPhrases and

11、ExpressionsNotesExercises,Notes:,1 Whether it is at home or at work,having a good filing system and using it daily is the best way to keep track of the paper you accumulate.本句中，whetheror引导让步状语从句，动名词短语havingand using作主句的主语，不定式短语to keep track of the paper you accumulate作way的,Notes:,定语，其中you accumulate

12、是the paper的定语从句，该从句中that(或which)被省略了。2 Once you have decided on your categories,you will have to draw up a filing index so that everyone can understand the system you used and find the information they want.,Notes:,本句中，once引导时间状语从句，但含条件意味，意为“一旦”；so that引导目的状语从句；you used和they want分别是the system和the information的定语从句。,Part 4 Extended Reading:,Text:File Management for Electronic FilesExercises,参考译文:,Text A 文件归档Text B 如何建立存档系统,