商务英语函电ppt课件.ppt

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1、国际商务英语函电（第三版）,电子教案,电子教案简介(第三版),国际商务英语函电教材适应高职高专国际经济与贸易、经贸英语等专业外贸函电教学的需要。为了使教材贴近实际工作，我们在第二版的基础上进行修改和增减，使之涵盖面更广泛、更现代。本书按外贸进出口流程进行编写，环节紧凑，通过教与学了解外贸进出口的整个过程，每单元后的实训练习帮助学生进行实际操作，加强动手能力，同时还能提高学生外贸业务、英语知识和语言运用能力。修改过程中，我们尽可能贴近业务实际及学生特点，做到准确精练、深入浅出，选用大量合同、信用证、各种单据等实例供学生操作，突出实用性、可操作性，充分体现高职高专教材“以能力为本位，以应用为目的，

2、以学生为主体”的特点。为适应多媒体教学的需要，我们制作了本教材的多媒体课件以帮助教师提高教学水平。课件内容包括：课文、英汉注释、例句、练习、实训练习、补充内容，并附有习题答案、实训练习答案、译文供参考。,制作单位：福建对外经济贸易职业技术学院制作人：陈淑霞,目 录,Writing Principles of Business Letters,Establishing Business Relations,Enquiries,Offers,CONTENTS,Counter-Offers,Terms of Payment,目 录,Establishment of L/C and Amendment

3、s,Packing,Shipping,Insurance,CONTENTS,Complaints and Claims,Agency,Layout and Transmission of a Business Letter,Chapter I,Teaching Aims,The purpose of communication is to obtain complete understanding between the parties involved, and elicit the responses required. Although formality in business let

4、ter-writing is rapidly giving way to a less conventional and more friendly style, the layout still follows a more or less set pattern determined by custom. It is safe to follow established practice so as to avoid confusion and a waste of time for both sender and receiver.Through the study of this ch

5、apter, students will be able to understand the layout and transmission of a business letter and arrange an English business letter in proper form and send it to the receiver smoothly.,Main & Difficult Points,1. Full Block Style.2. Indented Form.3. Modified Block Style.4. Semi-block Style with Indent

6、ed Paragraphs.,1. Principles of Business Letter Writing (4 C)1) Clearness one idea in a sentence, one topic in a paragraph and one matter in a letter. 2) Conciseness natural, human and easy to read. brief and to the pointUse daily expressions to replace jargons.,1. Principles of Business Letter Writ

7、ing3) Correctness No grammatical mistakes. No typing mistakes. Pay special attention to numbers, such as quantity, price and so on. 4) Courtesy positive, friendly and sincere. Instead of saying: I am in receipt of your order for 1,000 tons of Black Tea.You better say: Thank you for your order for 1,

8、000 tons of Black Tea.,2. To Learn This Course, You Should1) have a good command of English;2) pay attention to the special terms in this course;3) understand that the best way to learn it is to read more and write more.Only in this way can you have a better understanding of what you have learned an

9、d be able to use them. It is a good idea to recite some letters. It will help you a lot when you write business letters yourself.,Contents,1,Composition of a business letter,Layout ofa business letter,2,Envelop,Email,Fax,3,4,5,Of a Business Letter,Composition,Composition of a Business Letter,standar

10、d parts Letterhead Inside address Date SalutationBody of the letterComplimentary close Signature,optional parts (8) Rreference number(9) Attention line(10) Subject line (11) Reference notation(12) Enclosure (13) Carbon copy (14) Postscript,(1) Letterhead 信头,The companys nameAddressPostcodeTelephone

11、numberFax numberE-mail address,Elements:,(1) Letterhead 信头,宁波市慈溪进出口股份有限公司地址：慈溪市寺山路269号 邮编：315300电话： +86-574-63891000 传真：+86-574-63813763 E-mail: Website: http:/,practice:,China Ningbo Cixi Import and Export Corporation Add: 269 Sishan Road , Cixi, Ningbo, Zhejiang, China P. C.: 315300Tel: +86-574-63

12、891000 Fax: +86-574-63813763E-mail: Website: http:/,(2) Inside name and address 封内地址,收信人的姓名和地址一般列在信的左上方,由于不同国家书写地址的习惯不同，收件人地址应按照对方公司信纸中的信头书写，切勿擅自更改。写国际地址时，不要忘记在最后一行写上国家名。,(2) Inside name and address 封内地址,致某公司：Messrs. Lake Kane Co.，Ltd.66 Martins LaneLondon EC3V 7BH致公司中某职位：The ManagerEagle Press Inc.

13、66 Martins LaneLondon EC3V 7BH致公司某人：Mrs. Jutta BrownEagle Press Inc.66 Martins LaneLondon EC3V 7BH,(3) Date 日期,一般写法有: A, 5th March 2008 B, 5 March 2008 C, March 5th,2008 D, March 5, 2008day/month/year (English practice)month/day/year (American practice),A. 一般按日,月,年的顺序写出；日可用基数或序数；日亦可放在月份后面，当日年之间必须加逗号

14、。B. 年份应完全写出，不能用(12)代替(2012)C. 月份要写英文名称，不能用数字来代替，但可以用缩写。,注意事项：,(4) Salutation 称呼,For addressing one person Dear Sir,Dear Madam,For addressing two or more personsDear Sirs,Dear Madams,Gentlemen: (always should be in plural form)A less formal greetingDear Mr. Dear Ms.,注意： 若不能确定阅信者是男是女，用Dear Madam or Si

15、r;称呼后面的标点，一般使用逗号或分号，美加来信中Gentlemen后用冒号：,(5) Body of the letter 正文,书信的主体 (一般分为3部分)Opening Sentences,We have received your letter of May 5th, 2006,We have your name and address from,I am writing this letter to,The closing SentencesWe hope to receive your reply early.,(6) Complimentary close 结尾敬语,结束语是一

16、种客套用语它应与前面的称呼相呼应，后面加逗号。,(7) Signature 签名,A letter should be signed by hand, and in ink.外国函件都必须由负责亲笔签名，用橡皮戳说明该信并非本人亲自过目，只是通函，不为人重视，不礼貌。 Julie Wang for Mary Huang（此方式表示书信内容为Mary Huang的意思， Julie Wang 只是代为签字而已；,一般商务书信，还应在签名下方将发信人的姓名用打字形式打出。 签名者代表公司、某单位名义时，应在结束词下方打出全部大写的单位名称，然后再签名。 当负责人不在而由经办人员代签名时，要加上by

17、, for字样。,8. Reference number 存档编号,信函编号常见的书写形式有两种：一种比较简单的形式“Re: XXX”，例如, Re: Invoice 12345或Re: Your letter dated January 20, 2006。一种比较常用的形式“Your ref: XXX, Our ref: XXX” 提供一组缩写信息，包括：文件编号、起草人、录入人的姓名缩写和部门代号等。,通常位于信内名称和地址与称呼之间，用于向收信的公司提示希望将信函交给某个具体的经办人或部门。例：Attention: William Smith, General Manager或For t

18、he Attention of Export Department,9.Attention Line 转发提示,10.Subject Line 主题,标题写在称呼语下面两行，一般是在信笺中间位置，事由要简单扼要，说明商品名称，数量，信用证或合同号等即可。e.g.(1)Subject:Sewing Machines(2)Subject:Our contract No.123(3)Sewing Machines,11.Reference Notation（经办人代号）,经办人代号是由书信口述人和打字员的姓名的首字母组成的，用冒号或斜线分开。如自己打字，则省去这部分。写法有：WL/SM WL: SM

19、 WL/sm WL: sm,12. Enclosure 附件,如信中有附件时，应在签名下注明Encl.或Enc.如附件不止一件应注明2 Encls or 3 Encls,或详细列明如下：Encls: 2 InvoicesEnc: 1 B/L 1 Photo 1 Certificate,13.Carbon Copy 抄送,如果函件要抄送其他有关单位，同时使对方也知道已抄送其他单位，可在信件最后的左下角注明“CC to xxx” or “CC xxx”CC Mr.J.Cooper(that means Mr.J.Cooper who will receive the copies of the l

20、etter.),14.Postscript 附言,信写完后，如果想起还有要紧的要说，可以在信末加P.S. 引出补叙的话，然后由发信人签署本人简笔签名(本人姓名的第一个字母)。Note: Dont use P.S. if you forget to mention a point in the body of the letter. rewrite the letter instead.,Layout of a business Letter,信头 (Letterhead)存档编号 (Ref . No. )日期 (Date)封内名称和地址 (Inside Name and Address)转发提

21、示 (Attention Line)称呼 (Salutation)事由标题 (Subject Line)正文部分 (Body of the Letter) 结尾敬语 (Complimentary Close) 签名 (Signature)经办人代号 (Reference Notation)附件 (Enclosure)抄送 (Carbon copy)附言 (Postscript),外贸业务书信的基本结构：,Full-block style （全齐头式）Indented form （缩行式）Modified block style （改良的齐头式）Semi-block format with in

22、dented paragraphs （半齐头式或混合式）,常用的四种商务信函格式,The form of a business letter,Xiamen Polyking Co., Ltd.46 Pk Building, Huli Zone,Tongan Industrial Center, Xiamen, ChinaTel: 0592-5323827, Fax: 0592-5323817Email: Webs: http:/July 30, 2014ACHILLES CONCEPT GMBH & CO.KGBahnhofstr. 141 63263 Neu-Isenburg FranceT

23、el: 6102 59 5770 Fax: 6102596170Gentlemen:Re: AD103 Easy-carrierWe thank you for your letter of July 28 concerning our AD103 Easy-carrier. However, we regret to inform you that we can not accept any fresh orders as we are heavily committed at present.If you are interested in any other items, please

24、do not hesitate to let us know.We are looking forward to hearing from you soon.Yours truly,Xiamen Polyking Co., Ltd.(Signature)Eric ChenGeneral Manage,1.full blocked style,Xiamen Polyking Co., Ltd. 46 Pk Building, Huli Zone, Industrial Center, Xiamen, China Tel: 0592-5323827, Fax: 0592-5323817 Email

25、: Webs: http:/July 30, 2014ACHILLES CONCEPT GMBH & CO.KG Bahnhofstr. 141 63263 Neu-Isenburg France Tel: 6102 59 5770 Fax: 6102596170Gentlemen:Re: AD103 Easy-carrier We thank you for your letter of July 28 concerning our AD103 Easy-carrier. However, we regret to inform you that we can not accept any

26、fresh orders as we are heavily committed at present. If you are interested in any other items, please do not hesitate to let us know. We are looking forward to hearing from you soon.Yours truly,Xiamen Polyking Co., Ltd.(Signature)Eric ChenGeneral Manage,2. indented style,Xiamen Polyking Co., Ltd.46

27、Pk Building, Huli Zone,Tongan Industrial Center, Xiamen, ChinaTel: 0592-5323827, Fax: 0592-5323817Email: Webs: http:/July 30, 2014ACHILLES CONCEPT GMBH & CO.KGBahnhofstr. 141 63263 Neu-Isenburg FranceTel: 6102 59 5770 Fax: 6102596170Gentlemen:Re: AD103 Easy-carrierWe thank you for your letter of Jul

28、y 28 concerning our AD103 Easy-carrier. However, we regret to inform you that we can not accept any fresh orders as we are heavily committed at present.If you are interested in any other items, please do not hesitate to let us know.We are looking forward to hearing from you soon.Yours truly,Xiamen P

29、olyking Co., Ltd.(Signature)Eric ChenGeneral Manage,3. Modified bolicked style,Xiamen Polyking Co., Ltd.46 Pk Building, Huli Zone,Tongan Industrial Center, Xiamen, ChinaTel: 0592-5323827, Fax: 0592-5323817Email: Webs: http:/July 30, 2014ACHILLES CONCEPT GMBH & CO.KGBahnhofstr. 141 63263 Neu-Isenburg

30、 FranceTel: 6102 59 5770 Fax: 6102596170Gentlemen:Re: AD103 Easy-carrier We thank you for your letter of July 28 concerning our AD103 Easy-carrier. However, we regret to inform you that we can not accept any fresh orders as we are heavily committed at present. If you are interested in any other item

31、s, please do not hesitate to let us know. We are looking forward to hearing from you soon.Yours truly,Xiamen Polyking Co., Ltd.(Signature)Eric ChenGeneral Manage,4. Semiblock style with indented paragraphs,Addressing Envelopes,The three important requirements of envelope addressing are accuracy, cle

32、arness, and good appearance. Business stationery ordinarily has the return address printed in the upper left corner of the envelope. Name and address of the receiver should be typed above half way down the envelope, leaving enough space for the postmark and stamps. Post notations such as “Registered

33、”,“Certified”, or “Confidential” should be placed in the bottom left-hand corner.,Senders Address,Stamp,Receivers address,Remarks,Form of Envelop,Mailing directions,PrivatePersonalconfidential,RegisteredExpressOrdinary mailImmediate(urgent)Printed mattersample,Receivers address,如果信件不是通过邮寄，而是托某人转交，则在

34、信封上不写收信人的地址，只在收信人的名称之下写：By Politeness of/By Kindness of/Through the Courtesy of/Per Kindness of/Forwarded by/Per Favor of/By (or: With) Favor of/Favored by加上带信人的姓名，例如：Dr. John SmithKindness of Mr. Zheng He,Receivers address,如果不写出带信人的姓名，则只需在收信人姓名之上写：Please Forward，例如：Please ForwardMr. Chen,Receivers

35、address,如果信件通过邮局寄给第三者转交给收信人，则要在收信人姓名下面写明转交人的姓名，其前面加c/o (=care of 由转交)，例如：Mr. John Smithc/o Mr. Chen128 Wuyi RoadFuzhou, Fujian, China,Example of Envelopes,William & Sons (Stamp)58 Lancaster House,Manchester, London The National Transport Co. 120 Broadway Street (Registered) Rangoon, Burma,The form o

36、f E-mailTo: 收件人的e-mail信箱Caption or Subject主题Copy抄送Body正文Enclosure or Attachment附件,E-mail,To: dieterachilles-concept.frSubject: AD103 Easy-carrierCopy: (Omit)Body:,Gentlemen: We thank you for your letter of July 28 concerning our AD103 Easy-carrier. However, we regret to inform you that we can not ac

37、cept any fresh orders as we are heavily committed at present. Enclosed please find our latest catalogue. If you are interested in any other items, please do not hesitate to let us know. We are looking forward to hearing from you soon.Yours truly,Xiamen Polyking Co., Ltd.(Signature)Eric ChenGeneral M

38、anage,Example,Fax or Facsimile Transmission,GE SiliconesGeneral Electric Company1001-3 Three Square，H.K.Tel: (652) 8436760Fax: (852) 8775780CERTIFICATE OF ORIGINDate: June 5, 2014RE:Ultraglaza SSG4000 Structural Glazing SealantQuantity: 1512 kgsBatch: DG550Silpruf SCS 2000 One-component Silicone Wea

39、therproofing SealantQuantity: N/ABatch: N/AWe certify that the above products were manufactured by GE Silicones (General Electric Company) at your facility located at Waterford NY, United States of America.Country of Origin and ManufacturerGeneral Electric Company, U.S.A.(Signature)General Electric

40、Company,Example,Exercises,I. Arrange the following in proper form as they should be set out in a letter:,1. Senders name: China Fujian Chemical Imp.& Exp. Corp.2. Senders address: 128 Wuyi Road , Fuzhou, China3. Senders Fax: 0591-75334264. Senders telephone number: 0591-75335265. Date: March 23, 200

41、36. Receivers name H.G Wilkinson Company Limited7. Receivers address: 245 Lombart Street, Lagos, Nigeria8. Subject-matter: Sewing Machines9. The message: We thank you for your letter of March 16 enquiring for the captioned goods. The enclosed booklet contains details of all our Sewing Machines and w

42、ill enable you to make a suitable selection. We look forward to receiving your specific enquiry with keen interest.,Key,Key,China Fujian Chemical Imp. & Exp. Corp. 128 Wuyi Road , Fuzhou, ChinaFax: 0591-7533426 Tel: 0591-7533526 March 23, 2013 H.G Wilkinson Company Limited 245 Lombart Street, Lagos,

43、 NigeriaDear Sirs, Re: Sewing Machines We thank you for your letter of March 16 enquiring for the captioned goods. The enclosed booklet contains details of all our Sewing Machines and will enable you to make a suitable selection. We look forward to receiving your specific enquiry with keen interest.

44、 Yours faithfully,II.Address an envelope for the above letter.,Key,Key,China Fujian Chemical （Stamp）Imp. & Exp. Corp.128 Wuyi Road Fuzhou, China H.G Wilkinson Company Limited 245 Lombart Street, Lagos, Nigeria (Registered),Professional Advice,A letter functions well if it can deeply impress or influ

45、ence its recipient. To gain such a favorable impression and reply, you should put yourself in the position of the recipient, taking into consideration his demand, hope, interests, etc. When writing, you should pay attention to the following:,insteading of saying:,You say:,Take the recipients attitud

46、e, i.e. “You” attitude, and avoid taking the writers attitude, i.e. “We” attitude, especially when you convey a good news.,1,We shall be able to offer you free customer service for your newly purchased refrigerator for 3 years. We are in need of funds and thats why your overdue bill must be paid rig

47、ht away.,You will be pleased to hear that you will soon be able to have a free customer service for your newly purchased refrigerator for 3 years. To maintain your excellent credit reputation, please remit your overdue bill.,Insteading of saying:,You say:,When the recipient has made a mistake, or ha

48、s expressed an opinion different from your own, we should use “We” attitude.,2,Your letter dated June 13 tells us that your goods would reach us this week.You are completely wrong in your attitude.,We are glad to refer to your letter dated June 13, from which we knew that the goods we ordered would

49、reach us this week.We know you have analyzed the matter from different viewpoints, but there is still one important aspect which is worthy of being discussed by us.,Insteading of saying:,You say:,Try to discuss problems in a positive way and avoid discussing problems in a negative way.,3,We close at

50、 6 p.m.Your order will be delayed for one week.,We are open till 6 p.m.Your order will be shipped in one week.,Professional Advice,Dissimilarities in Letter Writing 英式的书信写法和美式的书信写法有许多不同的地方。现将主要的不同点介绍如下：1.英式的书信格式是缩行式或混合式，而美式则是齐头式或改良齐头式；2.称呼用法，英式一般用Dear Sirs, 后用逗号。美式则用Gentlemen后用冒号。3.结尾语的用法，英式和美式的习惯各不