英文书信及信封格式详解.ppt

Writing Letters,英文信封(Envelope)的寫法（Block Format 齐头式）,寄件人姓名和地址,收信人姓名和地址,英文信封(Envelope)的寫法（右缩式 Indented Format）,寄件人姓名和地址,收信人姓名和地址,英文地址的寫法和中文相反，口訣：由小到大(ex:號弄巷路/街城市國家),地址的书写顺序是由小到大:第一行写寄出信人的门牌号码，写街道名称;第二行先写县市、城镇名称，再写省或州名称，往右空两个字母的位置，再写上邮编。如果是寄往国外的信件，第三行写出寄信人所在国家的名称。,如要说明信件由何种邮路递送或信件为何种类别，一般在信封正面的左下角注明。,航空 By Air Mail挂号 Registered印刷品 Printed Matter快件 Express内有照片 Photo Enclosed,如信件需由别人或单位转交给收信人，则需在转交人前面加上C/O（care of）后跟转交人的姓名地址。如宋力托李娜转交一封信给李明，信封格式为：,Song LiNo.1 Middle SchoolNantong,226000Jiangsu,Li MingC/O Li NaPeking UniversityBeijing,100871,如不需要邮寄，只需写上受托人和收信人的姓名即可。再用By courtesy of,Through courtesy of,By favor of引出所托之人的姓名。如：,Li Ming By courtesy of Li Na面交信(宋力本人当面交给收信人的信)：Song Li Present,练习填写信封,George Wang will write a letter to his pen pal(笔友),Mike Clinton.Mikes address(住址)is:1025 Long Street,San Francisco,CA 94101,U.S.A.And Georges address is:23,Alley4,Lane130,Sec.II Nanking East Rd.Taipei,Taiwan,R.O.C.Please write an envelope for him.,George Wang 23,Alley4,Lane130,Sec.II Nanking East Rd.Taipei,Taiwan 104 R.O.C.Mike Clinton 1025 Long Street,San Francisco,CA 94101,书信,书信是一种应用非常广泛的应用文形式之一。英文书信的种类很多，但可以把它们归为两大类，一类是私人书信（personal letters），另一类是商务书信（business letters），例如：申请信、求职信、推荐信、证明信、感谢信等。英文书信的书写有一定的格式。一封完整的书信应包括寄信人的地址和日期；收信人的姓名和地址；称呼、正文、结尾和签名,The Elements of English Letter Writing,1.信头 Heading/Letterhead2.写信日期 Date3.信内地址(收信人)Inside Address4.称呼 Salutation 5.正文 Body of Letter6.客套结束语 Complimentary Closing7.署名 Signature,Heading,信头包括寄信人地址（通常写在信笺的右上方）或某公司的名称、地址、电话、电传、传真、邮编、电子信箱地址或网址等。,Date,日期应写在寄信人地址下方，表达方式各不相同。通常英式按日/月/年的顺序，而美式按月日年的顺序。注意：年份写全，不可省略；月份用英文单词表示，不可用数字替代（一般信函可缩写，较正式的公函需写全）；日期用阿拉伯数字基数词表示即可，如May 7,2006;23 September,2005,Rewrite the following date for standard business letters,6/5/0610-9-068 June 2006Oct.28,06Jan.13.2006,Inside Address,信内地址应写在信笺左上方，与信封上的地址完全一致。第一行写收信人姓名（称呼语+全名）；商务信函中还需另起一行写出职务；收信人地址应确切完整。,Arrange the following information into letterhead or inside address:,China/Beijing 100021/Beijing Metal/President/Lin Fang/East lane/234Lin Fang President of Beijing Metal 234 East lane,Beijing 100021 China,Salutation,称呼应写在信内地址下，其左边要与信内地址第一行对齐。英文书信的称呼一般都是以Dear 或My dear开头的。1.亲近熟悉的人:Dear/My dear+称呼或名字。2 长辈、关系一般、不相识：Dear+“先生/女士/教授”3 机关、团体、公司、工厂或学校：Dear Sir or Madam,To Whom It May concern.有时直接用 Gentlemen(复数)。,Body,语言要得体，简单明了，措词礼貌。称呼下面隔一两行开始写正文。一般说来，开头直接表达写信的目的，中间对目的具体说明，结尾表达希望祝愿等。,Complimentary Closing,开头字母要大写，末尾用逗号。结束语也称敬语，使用时也应因人而异，取决于发信人与收信人之间的关系或熟悉程度。1.家人亲戚:Your loving mother/son/brother;Yours lovingly,With love,All my love etc.2.长辈或一般朋友：Yours respectfully/sincerely,Yours truly etc.3.机关、团体、学校等：Yours faithfully/sincerely,Yours truly etc.,結尾的部份,Signature,写信人要在结束语下面签名，以表示对信件中的全部内容负责。签名最好是写信人的亲笔，手写后可附打印的全名。,Block format,xxxx(letterhead)June 3,2005(date)xxxx(inside address)Dear xx,(salutation)We received your xxxx(body)Yours sincerely(complimentary close)XX(signature)Joe(printed name),WritingPractical Writing,Dear Sir/Madam,Im writing in response to your advertisement for a PA/Secretary to the Managing Director.Although I did not have to travel in my previous job,I would be very willing to do so.I will be available for interview at any time,and look forward tohearing from you.Yours faithfully,William Jeremy Smith,Compact System96 Rosewall Drive,South town,SO3 4BT,Mail box No.23,GX universityNanning,Guangxi,China27 Dec,2007,齐头式,WritingPractical Writing,Dear Sir/Madam,Im writing in response to your advertisement for a PA/Secretary to the Managing Director.Although I did not have to travel in my previous job,I would be very willing to do so.I will be available for interview at any time,and look forward tohearing from you.Yours faithfully,William Jeremy Smith,Peace HotelLing Gong Road 1818Beijing,China,Mail box No.23,GX universityNanning,Guangxi,China27 Jan,2008,缩进式,发信人地址及发信日期,收信人姓名和单位地址,Modified Format,xxxx(letterhead)June 3,2005(date)xxxx(inside address)Dear xx,(salutation)We received your xxxx(body)Yours sincerely XX(signature)Joe(printed name),Practice,格式：齐头式/混合式信头：本人名字和地址封内地址：美国纽约市第50大街10号Harper&Row出版公司 邮编：NY10022写信日期：实际日期信文内容：从朋友处看到成功沟通的秘决一书。为提高沟通水平欲购一本。请出版商尽快告知购买方式 希望9月底收到此书,书信题的写作方法：,（一）信封格式：名字、信箱、地域范围由小到大，写在右下角（与我们相反）。（二）信纸格式：日期：本月份的缩写 称呼（后面的标点是逗号,冒号）:Dear Sir or Madam,To whom it may concern,正文：空4个字节或者顶格写，段与段之间空行）签名：sincerely yours,书信写作的五点要求：1、开门见山说意图2、咨询/建议1、2、3、3、不同内容可分段4、感谢客气不可少5、期待回信成老套,（三）开头段：1、告知对方你的身份（假如对方不认识你）Dear Sir/Mr.Smith,I was a student at your college,enrolled in Philosophy Department./I am a at your/I am a at your college,enrolled in the course./My name is,I am,2、问候收信人（假如他/她是你的朋友）Dear Tom,Hello/Hi.How are you?/I hope everything is fine./How are things going with you?/How are you getting on in/getting along with.?,3.解释写信的原因（1）致谢：Thank you for your letter about studying in Canada./I am writing to tell you how grateful I am for/I would like to thank you most sincerely for,（2）抱怨：I am writing to complain about the poor service at your dining-room./I wish to make a complaint about/I am writing to draw your attention to.,（3）致歉：I am writing to you because I am unable to./I am terribly sorry that./I would like to express my apologies for not being able to.,4）询问：I would like to obtain/request/seek/inquire some information about/I am writing to ask if you can do me a favor./I would like some detailed information on/about.,（四）结尾段：1、发出请求（1）Please give this matter your immediate attention.（2）I would very much appreciate it ifas soon as possible.,2、提供帮助（1）I hope thesewill be helpful,and please feel free to contact me for more information.（2）will be taking responsibility for you and if you should need any assistance,she/he will be pleased to help you,3、再次表示歉意或感激（1）Thank you for your kind assistance.（2）Please accept my heartfelt thanks and deepest gratitude,now and always.（3）I am sorry that I cannot,and trust that you will understand.（4）In addition,let me apologize for any inconvenience I may have caused.（5）Once again,I am sorry for any inconvenience caused.,4、期盼回信：（1）I look forward to your prompt response.（2）Looking forward to a prompt reply,（3）I expect to hear from you very soon.（4）I hope to receive your reply shortly.,1.给John Brown先生写一封短信内容：已收到他月日的来信请他于本月来我公司，讨论合作细节请他将航班告诉你你公司的李小姐将去机场接他 24th March,2000Dear Mr.John Brown,Thank you very much for your letter dated 12th March.Could you come over to my company so that we can discuss the details of our cooperation?If yes,please informme of your flight.I have arranged for Miss Li of my companyto meet you at the airport.Wish you a pleasant journey.Yours sincerely,Wang Deming,2.Directions:For this part,you are allowed 30 minutes to write a Letter of Apology.You should write at least 120 words following the outline given below in Chinese:1.表达自己对晚交论文一事的歉意。2.说明未能按时交论文的原因。3.表示自己将尽快把论文补交上并表示以后将按时交作业。审题概述这是一封道歉信，写的时候要遵循道歉信的一般模式：开篇直奔主题，然后说明原因，最后提出可能的补救措施。第一段，对晚交论文及对此造成的后果表示歉意；第二段，说明理由（可信的理由，而不是随便应付老师的借口）；第三段，表示尽快完成论文。,【范文】,A Letter of Apology 24th Oct.,2008Dear Mr.Wang,I am writing to apologize for my late homework.The paper which you assigned to us last Monday was due this Friday,but to my regret,I havent even started it yet.I feel really sorry for not handing in the paper on time and for the inconvenience it would bring to you.I caught a serious cold last week and the doctor asked me to stay in bed for a week since I was very weak and the weather was very cold these days.Therefore,I couldnt go to the library to get the necessary referential information which was needed for my paper.As a result of this,I have not started writing the paper yet and could not hand it in on time.Fortunately I have finally fully recovered.I will finish the paper as soon as I can and try my best to hand in homework on time in the future.Sincerely yours,Li Ming,3.Directions:For this part,you are allowed 30 minutes to write a Letter.You should write at least 120 words following the outline given below in Chinese:给小何写信感谢他接待你在云南旅游，并且回忆美好的旅行经历，同时邀请小何来你的家乡做客 审题概述这是一封感谢信，一般要表明感谢的事由。本题可分三部分：感谢小何在云南的接待；回忆在云南的经历；邀请小何来做客。,范文,June 17th,2006 Dear Xiao He,Thank you so much for having invited me for the tour of Yunnan,your home province.I had a fantastic time with you and your family.Your great hospitality will be unforgettable throughout my life.When I think of those gorgeous豪华的 places of scenic beauty you showed me around,I couldnt be more delighted.And the pineapple菠萝 pie Grandma prepared for me is out of this world.I had never had so delicious food!Indeed,I am still missing your snug 整洁的log-cabin原木小木屋,small and cozy,which was turned into my dream house in fairy land those nights.Would you come to Harbin,my home town,some time this summer vacation?Harbin,a beautiful place frequently referred to as Oriental Paris,offers a picture of another kind.I can assure you another pleasant tour.My family and I cannot wait to see you here.Yours,Li Ming,